Irvine Announcement Guidelines
The Irvine is the college’s internal e-newsletter, dedicated to amplifying the importance of our community by promoting campus events and celebrating the achievements of the campus community. As an official communication channel of the college, The Irvine may also be used by the Office of the President to share timely information with the campus.
General guidelines for The Irvine are:
- Events: Events are pulled from the campus calendar by the Irvine editor, and campus events can be found on the campus calendar.
- Announcements: Only run once. Duplicating announcements over multiple issues of the Irvine increases the length of The Irvine and decreases the likelihood of recipients reading the announcement. Posts about events are not announcements.
- News: If you have a news story that you would like featured in The Irvine, please visit the Telling of Stories submission portal for more information.
The Irvine follows the guidelines of the Associated Press Stylebook. All submissions may be edited for grammar, clarity and style, with the exception of proper names, pronouns, noun gender and position titles that will run as submitted.
A link to the online campus calendar is provided in The Irvine. All events booked through EMS can be found on the campus calendar. The calendar includes a function to add any event to your personal Google calendar.
Images for all submissions should be prepared for The Irvine before uploading. Images should be sent in as JPGs no larger than 72 dpi and 400 pixels wide. Please do not submit images as a PDF document.
The Irvine FAQ
Please email theirvine@passengershipsociety.com with questions or comments.
Events have a scheduled time and location. If you have information to share with the campus that is not about an event, that should be submitted as an announcement. The Irvine also accepts announcements for events that require an action or support, ex: volunteers, abstract submissions, event registration.
Here’s the list of news and announcements appropriate for The Irvine:
- Faculty/staff changes (new employee, employee leaving, retirements)
- General information to be shared with all of campus or just students or faculty/staff (new items to be recycled, visitors on campus, etc.)
- General news from Agnes Scott administration (new major, new initiative, etc.)
- Requests for donations (charity drive, etc.)
- Campus-wide requests for participation or volunteers
- Campus newsletters (email will include link to your publication or page)
- Campus events sponsored by Agnes Scott-affiliated organizations and campus community members.
- Hours updates (Evans, McCain, bookstore, etc.)
- Non-emergency status updates/project updates (Main loop will be closed, construction starting soon, server will be down for scheduled maintenance, etc.)
No. Announcements are posted once. In some instances, we can post one follow-up announcement if a detail has changed or there are more than two weeks between when the original message was posted and the deadline (occurrence, etc.).
There are some instances when an announcement may repeat, but these instances will be rare and guided by special request from college leadership.